Responsibilities

• Job Purpose
• To ensure the timely availability of the highest quality of materials, at a cost effective price, and which meet the quality and quantity standards of the user department, while being the first choice for the best vendors within the competition.
• Managerial
• Direct the budgeting process for all Capital & Operational requirements.
• Design policies, systems and procedures on Materials Management that increase the efficiency and improve service levels.
• Identify and Develop vendors in order to enhance product quality and reduce cost.
• Create a work environment that is high in employee morale and provides constant learning & development and use the feedback from ESS to draw an action plan.
• Recruitment and Performance Appraisal/ Management of the staff in the department.
• Operational
• To issue and monitor purchase orders to ensure timely and correct delivery of materials to user departments
• Co-ordinate with the Heads of Department’s on development of Standard Purchase Specifications for various items.
• Monitor the adherence to the house rules and regulations with regard to purchasing.
• Secure competitive price quotations for all purchases.
• Advise the Executive chef of special availability or pricing of food merchandise for incorporation into menus or daily specials.
• Monitor the storage, sanitation and cleanliness standards and in goods receiving area and storeroom.
• Propose cost saving opportunities by staying informed about new products and trends in logistics, inventory control and purchasing.
• Work in association with the Accounts department in the area of pricing, purchase contracts and payments.
• Forecast market conditions and availability of materials under various economic conditions.
• Maintain MIS on Price lists, Regular purchases, Supplier information, Purchase orders, Par stocks etc.
• Ensure documentation of all phases of the purchasing process in a manner that will facilitate internal and external audit.
• Ensure adherence to all the statutory requirements/policies related to purchase.
• Develop departmental trainers in association with the training department & oversee all the training activities within the department.
• Identify key communities, plan various initiatives and co-ordinate the support activities.

Requirements

• Requirements
• Knowledge/Skills
• Thorough knowledge of modern materials management tools and techniques
• Excellent negotiating skills
• Product knowledge
• Regional availability of materials and sound knowledge of market and suppliers
• Inventory management & Budgeting
• Thorough knowledge of MS Office & Tally
• Knowledge of import regulations, commercial laws and tax structures
• Education
• Graduate/Diploma in Hotel Management (preferred)
• Post Graduation / Diploma in Materials management
• Experience
• Progression through various positions in the Materials department, and a minimum of 6-7 years experience in the Materials function
• Experience in the various aspects of contract purchase, purchase agreements etc

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